Emily Clarke

How Does Bates Numbering Work?

Bates numbering is a fantastic method for staying organized. Also known as Bates Sampling, the technique involves assigning identifiers to each page of a document collection. Whether it's only a handful of pages or thousands, the numbering scheme makes it easy to find what you're looking for in seconds.

Not sure how Bates numbering works? We have you covered!

The Basics of Bates Numbering

You'll see this numbering scheme most in government agencies, law firms, medical facilities, and any other organization that relies on heavy documentation to operate efficiently. Bates numbering is about simplifying both organizations and referencing.

For example, a lawyer might refer to a document in a court case. Rather than referring to an entire multi-page file, they can use the Bates numbering system to refer to a single page.

How It Works

In the past, Bates numbering was a tedious process people had to do by hand. Luckily, it's much easier these days with digital files. Many establishments utilize Bates numbering to combine PDF files while still having the organizational elements needed for quick referencing.

Generally, each page gets its own identifier that combines numbers and letters. While some numbering schemes are arbitrary, most incorporate helpful information. For example, the identifier can include ID numbers, dates, client names, case numbers, and more.

Let's say that you're working for a lawyer on a case involving John Doe. The very first page of the collection could be labeled "DOE_0001." The "DOE" portion stays the same to indicate what case the collection belongs to, while the numbers identify the specific page.

Bates Numbering in Action

Ready to start using Bates numbering yourself to combine PDF files? It's super easy! The exact process can vary from one PDF reader to the next. However, the option is usually available in the "Tools" section when editing PDFs. Find the option to add Bates numbering and customize the serial number scheme. With a click, every document will receive its unique identifier.

Organization Made Simple

Bates numbering is a fantastic feature to utilize. It doesn't matter what industry you're in or what your files are for in the grand scheme of things. If you have extensive collections with multiple pages, Bates number ensures that you're organized.

Author Resource:-

Emily Clarke is providing info about PDF editors, PDF creators, eSign software and much more. You can find her thoughts at PDF editor blog.