Emily Clarke

Steps on How to Write an Invoice

Writing an invoice sounds like it should be simple, right? After all, you're just sending someone a bill for payment. What's so hard about that?

Well, if you aren't including the right information properly while also setting expectations and including the ability to pay quickly, you might end up with unpaid invoices. If you're new to invoicing, below are some steps to take to write a great invoice:

1. Include Relevant Information

You need to include relevant information in the invoice like the amount of payment due, the date of the invoice, and your contact information. You should also include the terms of payment and a description of the services or products that the invoice is for.

For example, net 30 means that you are giving the person 30 days to make the payment. Net 60 means 60 days, net 90 means 90 days, and so on. You might also expect payment due upon receipt, or you could offer a payment arrangement for different parts of an invoice and allow a client to pay for individual services over time.

2. Use the Right Software

Using invoicing software is also important for several reasons. Contractor invoicing software allows you to create invoice templates for different situations. You can also achieve more consistent invoicing using contractor invoicing software. This type of software also usually includes features that allow you to include notes to the client, your company logo, and a breakdown of all services rendered or products delivered.

3. Provide Payment Options

If you're providing a paper invoice, make sure to include your accepted payment methods so that the client knows how to get your money to you. If you're sending a digital invoice, you'll want to include payment options in the invoice itself.

Once again, the software comes in handy here, as most invoicing software provides options to include a payment portal in the invoice itself. This gives clients fast access to make payments once the invoice is received, and this may boost your on-time payments substantially. It's rather hard to put off paying an invoice when making the payment is one click away.

Author Resource:-

Emily Clarke writes about sales and business automation tools for construction companies and contractors. You can find her thoughts at software for contractors blog.