Emily Clarke

Guide on How to Send an Excel Document to Someone Who Doesn't Have Excel

Excel has been the standard in spreadsheet documents for decades, and professionals across virtually every industry use Excel every single day to organize and analyze large sets of data. Even if you aren't using Excel for a work-related purpose, the application's easy-to-use features allow for fast data input, complex formula calculations, and more.

Despite the application's popularity, not everyone has access to Excel, especially since Microsoft stopped including it for free with Windows. The good news is that you still have options if you want to send an Excel document to someone without Excel. Below are a few easy solutions:

Convert Your Document to a PDF

PDF files allow you to incorporate large, detailed datasets into small file sizes, so consider converting your Excel spreadsheet to a PDF file if you need to get your Excel data to someone who doesn't own the program. Many file converters can convert Excel to PDF, and you shouldn't lose any data or document fidelity in the process. Also, you may even save some space when you convert Excel to PDF because of the compression algorithm used to create PDF files.

Upload Your Data to a Cloud Program

You can also consider using cloud-based application services like Google Docs to take the place of Excel. Google Docs and similar cloud-based file services not only let you upload your Excel files to a cloud server, but they can also let you create spreadsheets using the data from your Excel file. The real benefit here is that your newly created spreadsheets can be shared and edited in the cloud with friends and colleagues across the world, with no access to Excel required.

Convert Your Spreadsheet to an Image File

If you can't use the above methods for sharing your file, you could always just go the old-fashioned route and take screenshots of your Excel file. These files will undoubtedly be large and more difficult to share, but they can work in a pinch. If you decide to use image files to share your Excel documents, make sure to set the image quality to the highest setting to get the most detailed results.

Author Resource:-

Emily Clarke is providing info about PDF editors, PDF creators, eSign software and much more. You can find her thoughts at PDF solutions blog.