Emily Clarke

3 Ways to Simplify Your Visitor Check-In Process

Allowing visitors onto your business' property is pretty much a given if you do any kind of work in a public setting. Visitors may be friends or family of employees, vendors, repair technicians or anyone who isn't employed by your company but has a reason to be at your place of business. Ensuring you keep up with visitors during their time on your property is important since visitors can get hurt or potentially wander into unauthorized areas if your company doesn't have a check-in policy.

If you're looking for ways to make the check-in process more efficient while helping visitors enjoy their time with your company, below are three suggestions:

1. Use Check-In Software

Visitor check-in software can make check-in and tracking processes much easier for both visitors and your company. Check-in software allows a visitor to register their presence upon arrival, and you can use a visitor management app to keep up with visitors as they move about your company's property. A visitor management app may also include features that allow visitors to complete background checks before arrival or pre-register to make the check-in process more expedient upon arrival.

2. Create a Centralized Check-In Location

You can also help your visitors and your company by creating a centralized check-in location. This location is where all visitors must go before being allowed to check in, and the use of a centralized location can reduce inefficiencies and improve consistency in the check-in process.

This strategy also allows your company to create one set of check-in regulations that all departments must follow. The benefit of this is that each department doesn't have to keep up with regulation enforcement. Instead, only the personnel at your centralized check-in location needs to keep up with these matters.

3. Create Visitor Hours

Depending on your business' operating hours, things can get rather complicated when it comes to people showing up on your company's property. You can make check-in more efficient by setting specific visitor hours. During these hours only, visitors can register at your centralized check-in location. After visiting hours have ended, visitors must check out at the same location. You can look over your check-in information to see that all visitors have been accounted for and have exited the property.

Author Resource:-

Emily Clarke writes about employee management, benefits and payroll service. You can find her thoughts at task management blog.